Reports to: Director of Enrollment Management & Outreach
Status: Full Time (32-40 hours/week)
All UCDS employees are expected to embody the school’s mission to design a culture of inquiry essential to meaningful learning; cultivate reflective, collaborative, skillful thinkers who ignite positive change in their communities; and engage diverse perspectives in an ongoing effort to shape and share our innovative education model.
Overview
University Child Development School (UCDS) located in Seattle, Washington is an independent school serving 390+ Infant/Toddler, Early Elementary (Preschool, Pre-Kindergarten, and Kindergarten) and Elementary (1st through 5th grade) students. In addition, the UCDS education institution comprises the UCDS Graduate School of Education. UCDS uniquely serves to prepare teachers, educate children, and develop innovations in curriculum and teaching. UCDS’s unique design as a place where both teachers and children learn, where early-career teachers develop their practice, and where experienced teachers research and design curriculum, gives rise to its innovation. The Master of Education program is the evolution of UCDS’ deep history of developing and supporting exceptional educators.
Position Summary
The Temporary Admission Assistant helps the Admission department stay on track during a team member’s extended leave by handling day-to-day administrative and scheduling tasks. This role supports UCDS’s admission process by keeping application files, records, and correspondence organized and by helping with family interviews and events, so prospective families continue to have a smooth experience of the school. The Temporary Admission Assistant follows established admissions procedures, works under the direction of the Director of Enrollment Management & Outreach, and holds no supervisory responsibility.
What You’ll Do — Essential Responsibilities
The items listed in this section are the key duties and responsibilities for this position and do not represent an exhaustive list. UCDS is dynamic and therefore duties may change based on business necessity. The job description may be revised at UCDS’s discretion to reflect those changes.
- Provides administrative and logistical support to the Admission department, including file management, correspondence, and mailings, to ensure smooth day-to-day operations.
- Maintains admission records and databases, including electronic files and applicant correspondence, to ensure accurate and up-to-date information throughout the enrollment process.
- Tracks application completeness and prepares admissions files and materials for review by the Director and admissions committee.
- Coordinates and supports parent/guardian interviews and admission events, to advance student recruitment and enrollment goals.
- Maintains confidentiality of sensitive student and family information to protect privacy and uphold UCDS’s standards.
- Provides front office coverage as needed, including managing the phone system and supporting door security, student, and faculty needs.
- Provides basic first aid or care to students who become ill or injured while covering the front office, in accordance with UCDS health and safety protocols.
- Performs assigned duty coverage, such as lunch, recess, or door duty, as scheduled.
- Performs other duties as assigned.
What You’ll Bring — Essential Qualifications
The items listed below are the minimum requirements for this position. UCDS values both work experience and education and recognizes that individuals take different paths to acquire knowledge.
Education & Experience
- Bachelor’s degree in Education, Communications, Business Administration, or a related field.
- Two years of experience in an educational or administrative support setting.
Knowledge & Skills
- Ability to communicate effectively, both written and verbal, with students, families, staff, and the public.
- Proficiency with Google Workspace and admission/school database systems (e.g., Veracross, Ravenna).
- Ability to manage multiple projects and deadlines with strong organizational skills and attention to detail.
- Ability to maintain confidentiality and exercise sound judgment.
- Commitment to equity and inclusion practices.
Work Environment
The physical demands and work conditions described below are representative of those required to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions.
- Regularly sits for extended periods while using a computer, phone, and standard office equipment.
- Frequently performs repetitive tasks involving typing, data entry, or use of a keyboard and mouse.
- Occasionally lifts and carries items up to 20 lbs, such as files, materials, or office supplies.
- Occasionally walks or travels locally between buildings or off-site locations for meetings or programming.
- Works in an indoor school environment, with lighting and noise levels that vary due to the regular presence of students, as well as during admission events and recruitment fairs.
- Occasionally supports student needs at the front desk, including arrival/dismissal and illness or injury response.
- Occasionally responds to emergency situations, including assisting with evacuation or providing physical support to students or colleagues.
- May be exposed to bodily fluids, including blood, in the course of providing first aid or responding to illness or injury, and follows UCDS health and safety protocols in doing so.
Compensation & Benefits
- $26-27/hour
- Paid sick leave
- Free parking
How to Apply
If you are interested in applying for this position, click the “Apply Now” button to submit a resume and a detailed cover letter addressing interest in this position and qualifications.
Diversity, Equity, Inclusion & Belonging
UCDS aspires to be a welcoming learning community with a deep commitment and appreciation for diversity in all forms. Diversity, equity, inclusion, and belonging are central values at UCDS. From our youngest to our oldest students, we strive to help them develop a worldview that identifies, understands, and values diversity in race, ethnicity, gender, religion, ability, and more. We weave opportunities for these meaningful conversations, experiences, and learning throughout students’ days. Over the past few years, UCDS has continued to refine our approach and review our DEIB programming to continue to improve the ways we support students, parents, and employees by bringing an equity lens to academic and operational systems across the school.
We encourage members of marginalized communities, including Black, Indigenous, and People of Color, as well as members of other underrepresented groups, to apply and potentially become a part of our commitment to creating a diverse and inclusive educational environment.
Americans with Disabilities Act (ADA) Statement
UCDS is committed to providing equal employment opportunities to qualified individuals with disabilities. We will provide reasonable accommodations to enable individuals with disabilities to perform the essential functions of their job unless doing so would cause an undue hardship. Physical requirements and job duties listed in this posting are essential to the role. If you believe you need an accommodation to perform these functions, we encourage you to apply and discuss potential accommodations with our team.
If you require accommodation during the application or hiring process, please contact Lauryn Mascareñaz, Director of Organizational Development & Personnel at laurynm@ucds.org.
Notice of Nondiscrimination
UCDS strives to provide equal opportunity to all employees. The school’s policy is not to discriminate in employment based on race, color, sex (including pregnancy), religion, creed, age, national origin, citizenship status, physical or mental disability, sexual orientation, gender identity, veteran or military status or any other status protected under applicable local, state or federal law. The School is committed to administering employment decisions, including hiring, promotions, compensation benefits, transfers, layoffs, return from layoffs, terminations, training, sabbaticals, tuition assistance, and other programs, without regard to an employee’s protected status.
All applicants for UCDS employment, both paid and volunteer positions, are subject to criminal background checks.